Finance Manager Luxembourg

The Finance Manager for the Group Service Centre (GSC)  in Luxembourg will manage several departments in charge of daily management of approximately 40 legal entities. These include holding companies within the Group’s structure as well as Group service companies based in Luxembourg. In this role, you will be responsible for the efficiency, effectiveness and compliance of the services delivered by the teams in your scope:

• Accounting and Reporting
• Treasury
• Paralegal

· Day-to-day leadership and performance management of the Finance and Administrative teams, processes and activities (reliable, effective, efficient), including the development of team members.

- Driving the implementation of standard processes and systems, in close collaboration and alignment with Group Treasury, Tax, Legal, Finance and Purchasing functions.

- Responsible for invoicing all intercompany fees to the operating legal entities in a timely and reliable manner in partnership with the Shared Service Centre (SSC); (+/- 2,500 invoices issued per month).

- Act as the main point of contact for the Luxembourg office for Finance matter to all internal counterparts and to all third parties: authorities, suppliers, auditors and advisors.

Position and objectives

• Day-to-day leadership and performance management of the Finance teams, processes and activities (reliable, effective, efficient), including the development of strong teams:

o Organisation and management of the team (~8 people based in Luxembourg):

• Organise and manage the different Finance and Administrative functions (Accounting & Reporting, Treasury, Paralegal) and the Luxembourg office in general (front desk, day-to-day team activities, etc.) together with the relevant leaders. In addition, collaborate with some GSC leaders in Brussels with a dotted line on some teams (Treasury, HR/payroll).
• Define and manage overall performance by target setting & monitoring, including the definition of corrective actions when & where needed.
• Inspire, motivate, recruit, develop, and strengthen teams.

o Accounting & Reporting

• Ensure accounting & month-end closing processes and reporting of all Luxembourg entities are reliable and delivered on a timely manner according to Group Calendar.
• Ensure processes (down to the level of Company Operating Procedures) are documented and the documentation is systematically updated.
• For the activities transferred, ensure a strong collaboration is in place with the SSC Delivery Centre supporting the scope.
• Manage the relationship with Audit firms with interim and annual reviews.
• Ensure proper controls are implemented and managed, supervise the application of the local and Group accounting rules and policies.
• Ensure the company structure and analytical view of the performance is accurate; mapping in AX for Luxembourg should be aligned with the Group’s chart of accounts, and unused accounts should be cleaned up to maintain consistency year over year.
• Ensure accurate rebilling is made to related parties (ABSCA, IAFM) for services such as IT support, computer equipment, office rentals, and other related expenses.

o Treasury, Tax, Legal

• Ensure compliance to laws and regulations; including reporting, contract management and archiving (Corporate Data Room) while acting as a point of contact for local authorities.
• Ensure compliance to tax laws, support tax planning, returns & reporting; act as a point of contact for tax authorities and supporting external partners.
• Ensure correct calculation of Global Minimum Tax and calculation of Lux Tax Unity result.
• Ensure appropriate cash planning and management of all Luxembourg holdings companies’ cash and management of Luxembourg loans’ portfolio with calculation and communication of monthly interests to all counterparties.
• Ensure good cooperation with Treasury Management System) (TMS)experts to identify recurring issues or improvements to be made for the daily cash management of Luxembourg entities.

o Finance Information Technology

• Define and manage in collaboration with local and Finance Information Technology (IT) teams, and in close cooperation with the Group Finance IT Service Centre, all relevant IT projects in the area of Finance, Treasury and Purchasing (e.g. migration to new software versions, implementation of new applications, etc). For these systems, ensure the relevant maintenance and evolution is implemented, such that ‘change requests’ are raised, User Acceptance Tests are conducted and reported by the team, etc.
• Define, implement and ensure application of optimised and harmonised processes in line with the Group standard in the area of Finance.

o Office Management

• Reception/Administrative support
• Mail and delivery management

• Responsible for the quality, efficiency and compliance of the services delivered by the GSC in Luxembourg

- Responsible for timely external audit management and completion for the entities in your scope.

- Ensure implementation of the internal control framework as part of the Group standards and definitions (namely ICI and ICS).

- Ensure the documentation of processes is systematically done and updated,

- Implement the framework of performance management of the National Service Centre (NSC) in  the realm of organisation, follow-up and KPIs optimization.

• Responsible for invoicing all ‘Group’ fees to the operating legal entities in a timely and reliable manner

- Ensure all invoicing flows are documented and supported with proper and up-to-date contracts (work closely with GSC Controlling teams and GSC Legal on this).

- Ensure format of invoices are compliant with the relevant requirements.

- Ensure invoicing systems are maintained and updated as needed, in collaboration with the relevant stakeholders from the Group Finance IT teams,

- Ensure the year-end True-up process is performed on time and as accurately as possible (in collaboration with GSC Controlling teams to improve accuracy and pre-checks).