Administrator

Wood Mackenzie is the global data and analytics business for the renewables, energy, and natural resources industries. Enhanced by technology. Enriched by human intelligence. In an ever-changing world, companies and governments need reliable and actionable insight to lead the transition to a sustainable future. That’s why we cover the entire supply chain with unparalleled breadth and depth, backed by over 50 years’ experience. Our team of over 2,400 experts, operating across 30 global locations, are enabling customers’ decisions through real-time analytics, consultancy, events and thought leadership. Together, we deliver the insight they need to separate risk from opportunity and make confident decisions when it matters most.

WoodMac.com

Wood Mackenzie Brand Video

Wood Mackenzie Values

• Inclusive – we succeed together
• Trusting – we choose to trust each other
• Customer committed – we put customers at the heart of our decisions
• Future Focused – we accelerate change
• Curious – we turn knowledge into action

Role Purpose

This office-based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.

Main Responsibilities

• Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business
• Organise travel and accommodation for team (including flights, hotels, visas, taxi bookings, security, office notification forms)
• Raise requisitions, assist with purchase orders and process invoices as required
• Assist colleagues with expense claims, as required
• Assist with catering requirements for client meetings, in-office sales client briefings and marketing events, including preparing of name tags and registration
• Welcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand
• Provide administrative cover for other administrators and receptionist as required
• Provide general administrative support as required, including collating/formatting information, binding, couriering and other in-office admin duties
• Set up and assist with large group conference calls (incl. Webinars, knowledge shares etc.)
• As part of new joiner onboarding, provide on-site and virtual local orientation sessions as required
• Provide comprehensive support for internal systems
• Maintain presentations, records, spreadsheets, databases and shared folders (e.g. admin databases, SharePoint/Hub)
• Order office consumables as needed
• Any other duties as required of the role

About You

• You are passionate about customer service and enjoy building and maintaining strong relationships with peers and stakeholders across the business
• Thrive in both collaborative team environments and when working independently
• Possess excellent communication skills, both written and verbal
• Willingness to demonstrate initiative and progress current skill set
• Demonstrate exceptional organizational skills, prioritize tasks effectively and attention to detail
• Utilize a strong working knowledge of Microsoft 365 applications and services, including but not limited to Outlook, Word, Excel
• Excel in fast-paced environments where tight deadlines are common
• Adapt quickly to change and learn rapidly
• Bonus: Experience with systems such as SAP Concur and Salesforce and/or providing administrative support to large teams in a professional environment

Expectations

• This role is office based and the successful candidate will be expected to work the majority of their working week from one of our offices
• This position is full time and requires flexible working hours  
• As a key contact for all team members, the candidate should be a great communicator with a proactive approach.
• The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence
• Excellent organization, adaptability and prioritisation skills will be needed to succeed in this position
• The candidate should have a customer-orientated approach

Equal Opportunities

We are an equal opportunities employer. This means we are committed to recruiting the best people regardless of their race, colour, religion, age, sex, national origin, disability or protected veteran status. You can find out more about your rights under the law at www.eeoc.gov 

If you are applying for a role and have a physical or mental disability, we will support you with your application or through the hiring process.