Office Administrator – Energy Trading – Cape Town

about 2 months ago
Full time role
Cape Town, WC, ZA... more
Cape Town, WC, ZA... more

Job Description

We’re looking for an experienced and highly organised Office Administrator to join a dynamic energy trading company based in Cape Town. You’ll become part of a small, fast-growing team and play a key role as the business transitions into its operational phase. 

In this role, you’ll oversee day-to-day office operations, act as the first point of contact at reception, and provide essential support across HR and executive functions. You’ll also be responsible for streamlining processes, enhancing office efficiency, and ensuring that internal operations run seamlessly. 

RESPONSIBILITIES:
  • HR Assistance: Support HR functions including onboarding, maintaining employee records, and coordinating recruitment processes
  • Executive Assistance: Provide administrative support to executives, including calendar management, travel arrangements, and meeting coordination
  • Office Administration: Oversee day-to-day office operations to ensure a professional and efficient workspace
  • Document Management: Maintain accurate records of documents, correspondence, and reports, ensuring easy accessibility
  • Event Coordination: Organise and schedule company events, meetings, and appointments to ensure effective communication
  • Stakeholder Coordination: Serve as the primary point of contact for internal teams, clients, suppliers, and external partners
  • Logistics and Procurement: Coordinate travel arrangements, logistics, and procurement processes as required
  • Process Improvement: Identify and implement enhancements in administrative procedures to streamline operations 
  • Front Desk Management: Greet visitors, manage incoming calls, and handle inquiries with professionalism
  • Compliance and Record-Keeping: Ensuring company records are maintained in accordance with regulations and policies

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